MINUTES 9 121008

Costumes
All costumes are done except for the mother and child.
Debbie can provide the 'gypsy' skirt for the sis ee na.
Si ann is acting as 'the child'- she can provide her own costumes.

Props
-Elvin will settle the props.
-Maybe wooden table in printing room will be used.
-Maybe painting a picture of a door (sorry i'm not quite sure of the conclusion for the door thing)
-trying out the spot lights with hsien's help then see if make up is necessary


Misc
Debbie will talk to bro Ahdu for the use of the sanctuary
reminder to brian- tell debbie that sis ee na can't be acting as the 'mother' since she'll be overseas on the 26oct


Rehearsals
15 oct- wed night, 6pm at fellowship hall.
ivan, danny, 'mother' and si ann involved for the tezal scene.

18 oct- sat afternoon, 2:30pm at sanctuary
full rehearsal

22 oct- wed night, 8 pm at sanctuary (for lingkang and lingwei) (danny-6pm, elvin-7plus)
full dress rehearsal

23, 24 Oct( thurs and fri nights) and 25 oct (sat morning) are back up slots for rehearsal.

25 oct- sat afternoon
performance for cmc in sanctuary
(Lingkang to come out with a narration that is pri-sch friendly)

26 oct- sunday evening SGBF
the real thing.

MINUTES 8

Play changed to Sunday 261008
SGBF will start at 1730h - message, break, play, benediction
Kang/ Debbie/ Grace to talk to Rev Quek tmr 071008 right after morning service

1st full rehearsals on the 270908 Saturday before YF at 1300h - 1600h
Debbie to book sanctuary

LIGHTING: Grace
Grace - Ask Seng Yong if the red lights can be changed to white
Elvin - Ask Jon & Bro Eric for dive lights
Ivan - Ask bM regarding spotlight used for nativity play
Last resort: rent lights (100$-150$ per light)

MICS: Joel.lim
Use piano mic for relic scene

PROPS: Elvin
A lock of hair. Supposedly hair of Mary Magdalene
Finger
A vial of blood
Patch of cloth

MINUTES 7

1900hrs 251008 Saturday


REHEARSALS: Brian
5 completed scenes, 3 more to go
Zhuang/ pope scene - this Thursday 040908
Danny/ Tetzal scene - next Wednesday 100908
1st full dress on Friday 031008


SCRIPT: jQ
Complete/ finalise ASAP and send to Debbie


PUBLICITY: Grace
Postcards
• Print 1500 postcards (paragraph of words, map, John Sung Auditorium)
• 800 → insert into weekly on the 1st Sunday of October 051008
• Send posters+50postcards to other churches
• 650 → leave on table outside sanctuary
Posters to be up next Sunday 070908
Inform Sis Jean regarding announcement box in weekly every Sunday, starting next week 070908
Email publicity email to Kang
Booklet
• Have Elliot write on why/ how this play came about by 280908
• 2 articles from Paul by 280908
• jQ to do up character list with short description by next Sunday 070908
• Show skeleton of booklet to Debbie by 22/200908


SETS: Elvin
Complete everything before full dress rehearsals 021008
Debbie
• Email latest updated script to Elvin by tonight 310808
• Rehearse Tetzel scene first, and get back to Elvin regarding props (banner etc)




COSTUMES: Joyce
All cast to wear black socks
Elvin to complete digital designs by Friday 050908
Jon.tay+Joyce+Evan
• Take measurements on Saturday 060908 after YF
• Liaise with Aunty Pek Kee and Aunty Julie on Sunday 070908
Jon.tay to come up with a table for measurement taking (areas to measure etc) before Sat 060908
Colour schemes (major roles)
• 2 Sets brown monk robes (Luther and Monk 5)
• 1 Set black robes (Staupitz)
• 1 Set dark green robes (Eck)
• 1 Set white robes (Priest)
• 1 Set bright red robes (Prierio)
• 1 Dark red with gold trimmings overcoat (Pope)
• 1 Black overcoat (Tetzal)
• 1 Dark blue overcoat (Luther when preaching)
• 3 Sets white shirts+pants (Pope, Tetzal, Luther)
(minor roles)
• 7 Sets grey/ brown/ cream drabby looking+torn+tattered clothes (Woman 1/ Claudia, Woman 2/ Martha/ Mother, Child, 3 Beggars/ Kidnappers/ Relic seller, thief/ old man)
• 3 Sets common wear (Stranger, YM, Luther) OR Stranger wears drabby clothes as well OR Luther wears an overcoat with the white shirt+pants.


MUSIC: Lingwei
Song – A Mighty Fortress
Lingting+Kang → ask Lingwei ASAP regarding choir scores/ RHC
First practice next Sunday 071008 every week
OR
Piping in?


AOB
Lingting to send in budget by tonight 310808
Video-ing on actual day and after OR no more video-ing?
Grace to source for 7 wireless microphones

Updated character list:
YM – Chan
Monk 5/ Prierio – Brian
Priest – Jon.tay
Relic seller – Elliot
Luther – Ivan
Staupitz – Elvin
Woman 1/ Claudia – Sis Eena
Woman 2/ Martha / Mother – Yeda
Thief/ Old man – William
Tetzel – Danny
Child – Jingyi
Stranger – jQ
Adulterer –
Pope Leo X – Zhuang
Eck – Lingwei
3 kidnappers/ beggars – random ppl in cast


NEXT MEETING: Next week?
1st full dress rehearsal: 031008

MINUTES 6

PUBLICITY: Grace

• All printing will be done in-house, except for postcards
• Booklet
• Contents to be done by today/1608 for vetting by Debbie tomorrow/1708
• Kang to ask FEBC lecturers to write ASAP

SCRIPT: Debbie

• Script will be amended during rehearsals
• Show Rev Quek draft tomorrow/1708

COSTUMES: Lingting

• Collate designs for all characters, get Elvin to draw and show Debbie hard copies by retreat/2908
• Source for materials from beauty world/ arab street together with prices by retreat/2908
• Elvin to help with designing, Lisa to do the practical stuff
• Estimated budget - 500$

SETS: Elvin

• Bring designs and show Debbie tomorrow/1708
• Complete every design by Monday/1808
• Estimated budget - 300$

CASTING: Brian

• Ask everyone regarding roles ASAP, send out scripts
• Do up contact list by Monday/1808
• Role of Frank is taken out

REHEARSALS: Debbie

• Monday 2 scenes, Friday 1 scene
• Do 2nd scene last, together with songs
• End sept - full cast rehearsals, complete with lines

SONGS

• Kang to ask Lingwei to be director by today/1608
• Get list of songs out by Sunday/3108
• Singing practices for the whole of next month

Next meeting - 5th Sunday/3108
all meetings on 2nd & 4th weeks

Narrator – Kang
YM – Chan
Monk 5/ Prierio – Brian
Priest – Jon.tay
Relic seller – Elliot
Luther – Ivan
Staupitz – Elvin
Woman 1/ Claudia – Yeda
Woman 2/ Martha / Mother – Sis Eena
Thief/ Old man – William
Tetzel – Danny
Child – Petrina
Stranger – jQ
Adulterer –
Pope Leo X – Zhuang
Eck – Lingwei
3 kidnappers – random ppl in cast

MINUTES 5

REFORMATION: The Just Shall Live By Faith

PUBLICITY: Grace

• Poster’s up! Change the words to scribbles/ 95 theses → Show Debbie for vetting by next week
• Ask Dn Eric regarding booklet → to ask by 0308 (Sunday), get back to Debbie ASAP

Medium of publicity – weekly, posters, facebook, postcards

Budget - $1275

COSTUMES: Lingting

Huimin + Lingting - minor roles

Joyce + Evan – major roles

• Transfer Dawn to costumes from props
• Get Su Ling to help in props
• Ask Dawn + Lisa to help in costumes ASAP

Find a day to discuss/ decide on plans

Budget: sets $500, costumes $500

SCRIPT: jQ

Deadline 0408 (Monday)

CASTING: Brian

• Inform casting only after script is completed. Mail script together with details.

Narrator – Kang

YM/ Frank – Chan (Chan refuses role of monk 5)

Monk 5 –

Priest – Jon.tay

Relic seller – Elliot

Luther – Ivan

Staupitz – Elvin

Woman 1/ Claudia – Yeda

Woman 2/ Martha / Mother – Sis Eena

Thief/ Old man – William

Tetzel – Danny

Child – Petrina

Stranger – jQ

Adulterer –

Prierio – Brian

Pope Leo X – Zhuang

Eck – Bro Henry

3 kidnappers – random ppl in cast

REHEARSALS

Starts 0408 (Monday)

NEXT MEETING

1608 (Saturday) after YF – 2030-2130hrs

Costumes: plans to be out

Sets: completed

Publicity: contents of booklet

MINUTES 4

Directorial Vision
Think: Attitude – service to God, work towards and stick to deadlines.

Roles
JQ
Continue working on script, get it done asap.

Brian
Rehearsal schedule: church camp - Tuesday afternoon, Thursday night.

Grace
Check with Bro Eric again regarding number of invites/ booklets
Check with Elvin for A3 posters’ printing costs
Budget to be out by 10th june – let lingting know

Joyce
Minor roles done
All costume designs must be out by July
Ask phoebe and Dawn about progress of designs
Can use materials from JW
Budget to be out by 10th june – let lingting know

Elliot
Stand in for Brian during camp rehearsals
Do away with morning service performance idea- let Danny know

Elvin
Door – get materials (wood) from wholesale sellers
Alt: Whiteboard/ notice boards with rollers from kindergarten room
Tree – paper mache with wheels
Chair – use one of truth sanctuary’s chair
Steps – build with wood
Take over a room for props if possible
Budget to be out by 10th june – let lingting know

Lingting
Compile budget from publicity and sets&props by 11th June and let Debbie know

Production/ Admin Meeting
2nd and 4th Saturday after Debbie returns
Meeting 5: 12th July Saturday or 9th July Wednesday (?)
Full dress rehearsal tentatively on 3rd October
Technical run tentatively on 10th October

MINUTES 3

1. Directorial Vision

Think: What is the significance of reformation to us?

Debbie hopes that all of us will form a directorial vision that we are convicted in so that we will know the purpose of the play as we carry out our duties.

Focus of the play:

1. How we made a stand to separate from the Roman Catholic church.
2. How God works through one man
3. Always God-centred!!

2. Roles (with datelines in red)

Scriptwriter: JQ

-Finish script before leaving for Vietnam. (ie 14 May)

Stage manager: Brian

-duties of SM include arranging rehearsal schedule, blocking and cueing.

-Get actors’ schedule on availability of dates for rehearsal (weekday nights, weekend) from now till Oct 26 by Wednesday, 14 May

-Note: Debbie will be away from 13 June to 9 July.

Publicity: Grace

-publicity should start in early August and peak in September

-find out from Bro Eric the usual number of invites for cantanta

-booklet

-the booklet should be something that people can bring home and think about reformation

-‘proposed contents’ to be sent to Debbie by 12 June

-poster

-find out number of posters to print by 31 May

-show designs to Debbie by 12 June
-ask bro Eric, Yong Hwee, Elvin to design also

-tell Lingting estimated budget after getting 3 quotes by 30 May

Costumes: Joyce

-ask design team to do a small research on Martin Luther’s time (6^th century)

-for example, is it an oppressive period?

-general atmosphere, background, what do the people wear

-can get ideas from the movie too

-do a design brief of the costumes of all the characters (what they are wearing)

-distribute among team members

-can be drawn or printed from online search

-do all of the above by 31 May

-tell Lingting estimated budget by 30 May (get help from phoebe, dawn)

-finish the minutes and send to the relevant people (DONE! J)

Elliot

-help out in costumes

-check if it is possible to have a performance after morning service on 26 Oct by 31 May

Props: Elvin

-Debbie needs the general plan for the 7 scene (layout of props on stage, how the scene changes will take place, what is the door)

-decide what items you want for the set (blocks? Wood?)

- by 8 June ( before departure)

-tell Lingting estimated budget for props. (Debbie suggested $200 for props) by 30 May

Treasurer: Lingting

-get verbal consent from Rev. Quek first.

-compile the various estimated budget from Grace, Elvin, Joyce by 31 May

-propose directly to the session

3. Any Other Business

-Rehearsal would be done scene by scene so only those people involved in the scene will need to come down.

-Production/ Admin Meeting

-Twice a month

-first one on 31 May, 3pm

-subsequently, it’ll be 2^nd and 4^th Saturday after Debbie comes back

-2^nd meeting will be on 12 July, 2^nd Saturday (correct me if I’m wrong. It was said to be on 9^th July but that is a Wednesday)

-Full dress rehearsal tentatively on 3 October

-Technical run tentatively on 10 October

-for the long term, the costumes can be stored on the 3^rd floor, then move them to the 2^nd floor as it gets closer to the performance.

1st Rehearsal

yep its the 1st ever rehearsal, Sunday, 11th May after SGBF.

looking forward to it

Casts & Roles

Main Cast:

Martin Luther
- Ivan
- Brian

Narrator
- Kang

Staupitz
- Elvin
- Bro Henry (tentative)

Mother
- Debbie

Girl
- Jing yi
- Petrina

Tetzal
-danny
-jing he

Eck
- Lingwei
- Brian


Minor roles:

Companion 1
- Chan

Companion 2
- Raphael

Kidnapper
- Tim
- Zhong Yan

Knight
- JQ

Counsellors (diet of worms)
- Jon.tay

Emperor
- Jason

Beggar
- Brian


Department heads:

Director
- Debbie

Stage manager
- Debbie’s choice

Costumes
- Joyce

Props
- Elvin

Technical director
- Joel.lim
- Zhuang
- Chee Chang

Publicity
- Grace


Creative team:
Joyce
Elvin
Dawn
Phoebe
Lingting
Huimin
jQ

MINUTES 2

Elliot → Overall I/ C
Lingting → Treasurer

Department Heads:
Stage manager → jQ
PA → Joel Lim
Props → Joyce
Costumes → Elvin
Publicity → Grace/ Yong Hwee

Design team:
Joyce, Elvin, Dawn, Phoebe, Lingting, Huimin, jQ
1^st design team meeting - Proposal and confirmation of designs/ details of props & costumes

· All critical roles confirmed.

· Technical details to be discussed in later meetings.

· Rehearsals on evenings of weekdays. (?)

Elliot:
Confirm with Debbie regarding Director position
Confirm with Raphael and Jason on roles
Send script out to all Dept Heads
Follow-up with everyone
To continually ‘stir the water’
Come out with timeline

Lingting:
Draw out budget after 1^st rehearsal

jQ:
Complete script by end May
Show Debbie finalized props & costume designs
To work with Joyce & Elvin

Joyce:
Research on costumes
Form and follow up/lead on design team

Kang:
Contact Gethsemane about video

Rehearsal 1:
11^th May, Sunday → after SGBF

Meeting 3:
To be confirmed

meeting request

unfinished business.

lets round up and get things rollin! see you Sunday. 4th storey classrooms.

Meeting 1

What: To discuss some HR matters
When: Saturday, 29th March
Where: Church, in a 4th storey classroom

be there!

P.O. #003

short and sweet:

1. jQ- finish that edit job by Friday pleeeease so tht we can all take a look at it at the retreat.
2. Brian- ur the only available script writer left, could you do the kidnapping scene for us please?
3. Grace- get well.
4. the rest of us and the script team- pray for the play and for grace to recover quick!
   

P.O. #002

wow, everyone's completed their tasks on time, so thank you all for your efforts and commitment thus far. oh, for people who have completed their tasks and are not so evident, do 'report' it on the tagboard or blog, thank you=) ok, so here's the new P.O.:

1. lt & Brian- Write the 'trial @ Werms' scene i strongly suggest u guys meet up to write this bcos this is the BIG one. To be completed this week
2. Grace- 'kidnapping' scene by this week too
3. cchang- epilogue also due end this week. check out the photos in the earlier posts to get the flow of events
   
4. brian- bring the DVD back this Sunday! so tht i can return it and have them replace it for a new one in time for the retreat

yep tht's all i have, more work but more time. thank you once again guys! next week is jQ's time to shine, syncing all your works and he's got a massive edit job to do too so script writers, try and make his job easier!

P.O. #001

alrite, many thanks lingting for the quick work=)
now, lets focus on what's to be done next.

1. jQ- lets try and get all edit jobs done by mid-week(13-Feb) and out to kang for the final vetting by Wed.
2. brian- i'll hav the DVD passed to you on Sunday tht's the 10th of Feb, once u've watched it churn out the script by thurs(14-Feb), work with jQ if u have to. he's pretty fun to liaison with.
3. evan- needa do the finishing touches to this blog with u, keep forgetting to send u the links"p
   
4. Grace- could u add kang to the googlegroups too? so that he can track our movements, heh
   

ok that's all i have, did i miss out anything? just update this space. thank you!

Workflow

Heyo, here are the pictures of our plan-thing on the whiteboard that Elliot took. =P

Minutes 0

Next meeting in Mid-march (Debbie & script team to be present):

- Discuss
o Cast
o Props
o Songs
o Practice days – twice a month

- Production team
o Publicity – Pheobe & Uth chronicle
o Logistics
o Treasury

- Vote name of play

Who	What	When
Lingting	Write and send the script for scene 5 ‘Sent to bible college (Wittenburg) - Preached against the RC’ to JQ	Thursday, 6th Feb
Brian, Grace, Phoebe, Jo-Ann, Chee Chang	All scripts must be in for editing by JQ	First week of March
JQ	Finish editing first 4 scenes	Thursday, 6th Feb
	Final draft	Mid-march